Micro Wedding Planner spreadsheet for Excel and Google Sheets

Last updated: 16 October 2026

Planning a small wedding in six months or less? Type three numbers (your wedding date, your total budget and your guest count, up to 50) and the planner fills in the rest: 36 tasks with due dates, a suggested amount for every budget line, and live counts of RSVPs and seats.

Coming soon to our Etsy shop as an instant digital download. This page will link to the listing as soon as it is live.

The Start Here tab of the Micro Wedding Planner: date, budget and guest count, and a summary of tasks, budget and guests.

What it does

Made for micro weddings, not cut down from a 200-guest one: no shuttle buses, no band, no videographer line. One file, five tabs, nothing to configure.

Start Here: the three numbers and your currency in yellow cells, a short guide and an at-a-glance summary (tasks done and overdue, budget against spent, guests confirmed).
Checklist: 36 tasks already written, from "6 months before" to "after the wedding", each with a due date computed from your date and a one-line tip. Overdue rows turn red, done rows turn green. Change "weeks before" to move a task, or set it to Skip.
Budget: 20 items with typical shares for a small wedding (restaurant or small venue, food and drinks, photographer, outfits, flowers, rings, playlist, transport, contingency). Each line gets a suggested amount from your total; for food, drinks, cake and favors a "per guest" column divides it by your guest count. The file shows what is still to pay and whether you are over or under, and a vendor column on every line replaces a separate vendors tab.
Guests: one row per person, up to 60 rows (room for plus-ones beyond your 50 guests): side, role, plus-one, RSVP, meal, dietary needs, table, address, thank-you sent. Seats and meals count themselves; a table board for 8 tables shows free seats per table.
Wedding Day: a 16-moment timeline for a small, relaxed day. Type the start time, change any duration and the whole day shifts.

The Checklist of 36 tasks with due dates from the wedding date; done tasks in green, overdue tasks in red.

Made to be easy

Five tabs. Each tab has its instructions on the sheet, so you don't need a video to get started.
Nothing is locked. No passwords and no protected sheets. Yellow and white cells are yours, gray cells calculate for you; if you break one, Ctrl+Z.
The same file in Excel and Google Sheets. It only uses functions both programs share, so nothing shows #NAME? after import. No macros, no add-ons, no sign-up with us.
Real dates, no month names typed as text, so it works with Excel in any language.
Any currency. Pick your currency symbol in one cell, or type your own; it shows in the budget headings.
Set up to print on Letter and A4: each tab fits the page width.

The Budget tab with 20 small-wedding items, typical shares and suggested, estimated, actual, paid and still to pay amounts.

Works in

Microsoft Excel 2010 or newer on Windows, 2011 or newer on Mac
Google Sheets (File → Import → Upload, or the "Make a copy" link in the included guide)
LibreOffice Calc

What you get

Micro-Wedding-Planner.xlsx: blank, ready for your three numbers.
Micro-Wedding-Planner-EXAMPLE.xlsx: filled in for a small wedding, so you can see how it looks before you start.
How-to-use.pdf: one page on opening the file in Excel, copying it to Google Sheets, and reaching us.

The Wedding Day timeline of 16 moments, each time calculated from the start time and the durations before it.

Questions and answers

Do I need Excel?: No. The same file works in Google Sheets, which is free with a Google account, and in LibreOffice Calc.
More than 50 guests or more than six months to go?: Our Simple Wedding Planner has the full 70-task checklist, 500 guest rows and a vendors tab.
Where do the suggested budget amounts come from?: They are adapted from published wedding-budget guides for a small wedding. They are a starting point, not a rule: change them if your priorities differ.
How was it made?: Designed and built by Quicksloth. We used AI tools to help write the formulas, the code that generates the file and these texts; every formula is then recalculated and checked automatically, and the file is opened and tested in Excel, Google Sheets and LibreOffice.

Help

Bought it on Etsy? Send us a message on Etsy from your order and tell us which file you have, whether you use Excel or Google Sheets, and what you see. More in Help, the license and your data.